Diocese of Austin Catholic Parishes
  • West Lake Hills, TX, USA
  • Full Time

Health and Life Insurance, Paid Leave and Holiday, 403(b) Retirement Plan

Administrative Assistant (Faith Formation)

Classification: Full Time, Non-Exempt (Hourly)

Reviewed: 05/2022

Catholic Required: Yes

Ministerial Character

The Pastor is the visible principle and foundation of unity at St. John Neumann Catholic Church, which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.

Positions employed at St. John Neumann Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church. As an integral part of your ministry for the Church as carried out in this position, you will support and uphold the philosophy of Catholic ministry and the mission of the parish in both your professional and personal life. Act as a witness to Gospel values by modeling the teachings of the Roman Catholic Church. Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.

Job Summary

The Administrative Assistant for Faith Formation is responsible for assisting the Faith Formation team with all duties as assigned including but not limited to the below essential duties. The position has limited authority to exercise independent judgment and discretion within the scope of the job. This position reports to the Executive Administrative Assistant, but will have delegated authority to work directly with each Director of Faith Formation.

Essential Duties:

  • Assist with Faith Formation registration process
  • Provide Faith Formation information to parishioners
  • Enter/update information in parish database system
  • Assist Faith Formation Directors with priority tasks
  • Distribute (phone, email) messages to the appropriate Faith Formation staff member
  • Collect Sacramental information for the Sacraments Coordinator
  • Assisting with Faith Formation Accounts (payable/receivable)
  • Create Faith Formation documents needed for each department
  • Scheduling reservation of meeting spaces on campus

Knowledge, Skills, and Abilities

  • Knowledge of the structure and basic teachings of the Roman Catholic Church
  • Ability to foster an environment consistent with the parish mission and goals
  • Skill in organizing, prioritizing, and utilizing effective time management techniques to meet deadlines
  • Excellent communication skills
  • Proper telephone and office etiquette when dealing with others
  • Compose and type correspondence
  • Skill in using multi-line telephone system
  • Demonstrate good judgment
  • Ability to maintain confidentiality at all times
  • Adjust to changing priorities
  • Ability to operate various word-processing software, spreadsheets, and database programs
  • Provide excellent customer service and ability to work collaboratively with others as part of a work team
  • Learn new tasks and functions as directed by supervisor
  • Other duties as assigned

Minimum Qualifications

Education and Training:

  • High School diploma (college degree preferred)
  • Ability to read/write/speak fluent Spanish (desired, but not required)


  • 1 year+ work experience with Catholic parish (preferred)
  • At least 1 year experience as receptionist or office experience that included answering phone calls, handling walk-in customers, and clerical duties

Catholic Requirement:

  • A practicing Roman Catholic in good standing: Recommended Highly Recommended Required


  • Valid Texas Class C Driver's license
  • Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies through the employment period

Working Conditions

  • All employees of the parish are engaged in ministry and closely tied to the pastor in the exercise of his ministry and obligations to the church
  • The parish is an at-will employer
  • All buildings and vehicles owned by the parish are tobacco-free
  • Working in a fast-paced environment with priorities and plans that may change rapidly
  • Will be exposed to religious ceremonies, conduct, and speech including Catholic prayer and celebrations
  • May be required to lift, move or carry objects- up to 20 pounds
  • Will be required to adhere to established dress codes and conduct standards
  • Office hours are based on a 40-hour work week that best supports Faith Formation
  • Working on weekends, evenings and some holidays may be required
Full Job Description
Diocese of Austin Catholic Parishes
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